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Problems related to certificates for email signature, email encryption or receiving signed emails

As soon as certificates and their certificate chains are used for the email signature or encryption, they usually have to be checked for validity. It is important to note that certain basic requirements must be met for a final certificate to be considered valid: 

  • The certificate itself including its complete certificate chain is stored in the certificate store of NoSpamProxy.
  • The revocation check of the final certificate and all intermediate certificates contained in the certificate chain was successful.

Please note that the check is preferably carried out on the basis of the Online Certificate Status Protocol. If the respective certificate does not offer this, the check via certificate revocation list (CRL) is used. When retrieving the CRL of each certificate, three things must be fulfilled:

  1. The CRL can be retrieved from all gateways.
  2. The CRL itself is still valid.
  3. The affected certificate is not included in the certificate revocation list.

Point 2 can be checked by a simple retrieval (in the case of a list linked via HTTP) via browser and subsequent opening using Windows on-board tools. Please bear in mind any proxy settings that may apply.

Please also refer to the knowledge base article How to configure a web proxy.

The easiest way to carry out the check is with the help of an automated script. To use this script, you must log on to the system on which the Intranet Role is installed. Execute the script there. Use either the PowerShell command line or the PowerShell ISE.

After executing the script, you will be asked for the thumbprint of the certificate to be checked. This can be found in the Activities section of the message track of the email in question. In said area, you will find the name of the applicant as a link. There you will find the thumbprint of the certificate, which you can copy by right-clicking.

 

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Information on different NoSpamProxy versions

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On our download page we offer you different versions of NoSpamProxy. These versions differ – even within one release cycle – due to different test strategies.

Regular channel

The versions in the regular channel usually include new functions in addition to bug fixes. Since all functions are extensively tested, these versions have a longer throughput time in quality assurance. In addition, these versions are deployed as productive installations to selected users about four weeks before release.

Fast channel

These versions contain only bug fixes, which is why the throughput time in quality assurance is shorter. The tests are limited to the basic functions including installation and update. In addition, the functions that have received an error correction are tested. After the quality assurance tests, these versions also run as productive installations for about two weeks before being released to selected users.

Beta versions

These versions are deployed before a release and contain new or changed features. The deployment phase is announced via our blog, where all partners and end users have the opportunity to register for such a version.

Beta versions may not be used in productive environments!

Other versions

For individual customers, we release versions at irregular intervals that are specially tailored to them. These versions are not released publicly, but are only distributed to the respective customers.

These versions also go through quality assurance.

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System Requirements

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This article provides an overview of the minimum requirements that must be met in order to run NoSpamProxy.

Note: In order for you to receive support services,

  • the listed requirements must be fulfilled and
  • a corresponding manufacturer support contract must be in effect.

We do not guarantee the completeness of the following information on third-party products. In any case, make sure to check the manufacturer’s pages for updates!

General requirements

  • A corporate email server, either in the company network or in the cloud.
  • NoSpamProxy can NOT be operated using the combination “Domain Controller + Exchange + NoSpamProxy” on one single system, because the operation of Exchange on a domain controller is prohibited. See Exchange Server Supportability Matrix.
  • NoSpamProxy can be installed on a system in parallel with the email server. However, this combination is not recommended, because of duplicate port assignments (mostly ports 25, 443 and 6060/6061), which can cause problems during operation. We recommend to always change the ports of the email server in case of parallel operation, so that NoSpamProxy can be reached from outside via the standard ports.

NoSpamProxy uses the following standard ports:

  • Port 6060/6061 TCP
    • internal communication between the Intranet Role and the Gateway Roles
  • Port 25 TCP
    • SMTP
    • inbound and outbound
    • modifyable
    • also used by Exchange during parallel operation
  • Port 443 TCP
    • SSL
    • internal and external communication with the Web Portal
    • modifyable
  • Port 465 TCP
    • POP3
    • to retrieve POP3 messages
    • no support for NoSpamProxy Protection

Hardware requirements

The following specifications are minimum requirements. The recommended configuration depends on the email volume and the use of individual NoSpamProxy functions.

  • 4GB RAM
  • 2 processor cores
    • virtualized or physical
  • Hard disk space
    • should be discussed individually with the support or presales team
    • If Intranet and Gateway Role are operated on one single system with no Web Portal present, 100GB should be sufficient.

Supported NoSpamProxy versions

The following versions are currently covered by our support:

  • Version 13.2
  • Version 13.1
  • Version 13.0
  • Version 12.2
  • Version 12.1 (no longer supported with release of version 14)
  • Version 12.0 (no longer supported with release of version 14)
  • Version 11.1 (no longer supported with release of version 14)

NoSpamProxy Outlook Add-In

  • Outlook 2010 and later

Microsoft Operating Systems

  • Microsoft Windows Server 2019
  • Microsoft Windows Server 2016
  • Microsoft Windows Server 2012 R2
  • Microsoft Windows Server 2012 (no longer supported with version 14)
  • Microsoft Windows Server 2008 R2 (no longer supported with version 14)

Microsoft .NET Framework

  • .NET Framework 4.8, supported as of NoSpamProxy version 13, mandatory as of version 14
  • .NET Framework 4.7.2, mandatory supported from NoSpamProxy 12.2 onwards
  • .NET Framework 4.6.2, supported up to version 12.1 and older
  • .NET Framework 4.5.7, supported up to version 11.1 and older

Microsoft SQL Server Express Version

  • Microsoft SQL Server 2019 Express Version (supported for Windows Server 2016 and above)
  • Microsoft SQL Server 2017 Express Version (supported for Windows Server 2012 R2 and Windows Server 2016)
  • Microsoft SQL Server 2014 Express Version (no longer supported with version 14)
  • Microsoft SQL Server 2012 Express Version (no longer supported with version 14)
  • Microsoft SQL Server 2008 R2 Express Version (no longer supported with version 14)

For details on supported combinations, please refer to the official Microsoft pages for each product.

Microsoft SQL-Server Standard/Enterprise

  • Microsoft SQL-Server 2012 SP4 and later
  • Microsoft SQL-Server 2012 SP3 and older (no longer supported with version 14)

Microsoft Report Viewer

Microsoft Report Viewer 2010 is required to install the Intranet Role.

Microsoft Visual Studio Tools for Office

Visual Studio Tools for Office 2010 Runtime or higher is required to install the Outlook Add-In.

Further notes

  • Make sure that any third-party applications you use that connect to NoSpamProxy are covered by their respective manufacturer’s support. If this is not the case, the NoSpamProxy support team will not be able to provide support.
  • Make sure that the necessary exceptions are set in the local Windows Defender (and other AV scanners used) to allow NoSpamProxy to run smoothly.
  • If you have installed NoSpamProxy and Microsoft Exchange on the same server, make sure that the respective version of the framework is supported by Exchange before installing or updating the Microsoft .NET framework. An overview of supported versions is provided in the Exchange Server Supportability Matrix.
  • Further details about the installation of the add-in can be found in the Outlook Add-In Installation and Group Policy manual. There, the installation with the MSI file for software distributions is also addressed.

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Detection of IP addresses by the Cyren IP Reputation filter

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The Cyren IP Reputation filter is available if NoSpamProxy Protection is licensed. This filter performs the check of the IP address of the sending system, classifies it according to the classification received from Cyren and assigns corresponding SCL points:

  • No known risk (0 SCL points)
  • Medium risk (1 SCL points)
  • High risk (3 SCL points)

Depending on the setting of the evaluation criteria and additional classifications of the other filters in the applied rule, an IP address can thus lead to the rejection of the emails. This rejection can already take place during the envelope phase, so that further information – for example, the subject – is no longer transmitted.

NoSpamProxy has no influence on these evaluations. However, every affected sender can have their IP address and its classification checked and adjusted via the Cyren support page.

Further information

 

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Attachment detection by Cyren Premium AntiVirus

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The Cyren Premium AntiVirus scanner is part of the Malware Scanner action and can be used if NoSpamProxy Protection is licensed. Cyren Premium AntiVirus checks attachments that are attached to an email. In doing so, it carries out two basic checks:

  • Local checks against definitions
    • The definitions are regularly downloaded from the Cyren servers. In case of access problems to the Cyren servers, the definitions must not be older than two days.
    • During the check, the attachment is placed in the directory C:\ProgramData\Net at Work Mail Gateway\Cyren\Temp, checked and deleted again.
  • Live checks – Zero Hour Protection
    • Check for conspicuous attachments in the recent past. A hash value is generated and sent to Cyren, which then sends a response with the corresponding classification by Cyren.

Unlike with the Cyren AntiSpam filter, the NoSpamProxy support has no way of influencing this behaviour in the case of a misclassification.
In the case of misclassifications – i.e. false positives or false negatives – the sender or the recipient of the email must always contact Cyren and have this corrected accordingly.

A description of the process can be found on the respective Cyren support page.

In case of local problems or missing definitions, please refer to the Knowledge Base article Cyren Engines – Troubleshooting

Note

To ensure parallel operation with other locally installed virus scanners on the gateway role, please refer to the Knowledge Base article How to configure on-access virus scanners and define the exceptions as described!

Further information

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Information on using the NoSpamProxy Sandbox Service

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Below you will find information on using the Sandbox Service in NoSpamProxy. For general information on how a cloud sandbox works, licensing or data protection, see Informationen zum NoSpamProxy Sandbox-Service (German only).

Note

Since 2018, we strongly recommend NoSpamProxy customers to take a whitelisting approach to content filtering (see our article on email firewalls). This recommendation applies in particular to the use of the NoSpamProxy Sandbox service.

An example: Even if an “executable file for Windows” is supported by the sandbox, the question arises whether one wants to allow this potentially dangerous file type for one’s own company at all. In this case, it makes more sense to generally reject this file type and thus also save the upload to the sandbox.

If a file is classified as unsuspicious by the sandbox service, the respective email will be delivered.

Sandbox-Hashabfrage

Sandbox hash query

The retrieval of the hash values from the sandbox database can be carried out without restriction and without deduction of purchased licences. For this purpose, the corresponding check mark Query the sandbox if the attachments of inbound emails are known to be malicious must be ticked.

NoSpamProxy Sandbox Service - Hash Check
This check can be applied to all file types.

Sandbox upload

File uploads are limited to 20 files per user and month.

This value is the total value of permitted uploads; there is no strict user check. This means, for example, for a 50-user licence that the respective NoSpamProxy installation may upload 1000 files to the sandbox in one month. Costs may be incurred if the limit is exceeded.

To limit the sandbox check to individual file types, an additional content filter action should be created that is only applied to certain file types.
To enable uploading, the option Upload unknown files to the sandbox for analysis must be activated.
NoSpamProxy Sandbox Service - Hash Check an Upload

Supported file types

  • Executable files
    • Executable files for Windows
  • Office – Word
    • <all>
  • Office – Excel
    • <all>
  • Office – PowerPoint
    • <all>
  • Video
    • Adobe Flash (SWF)
    • Adobe Flash Video (FLV)
  • Text
    • Rich Text Format
    • Rich Text Format with OLE objects
    • PDF
    • PDF with URLs
  • Archives and compressed files
    • ZIP-compressed file
    • GZIP-compressed file
    • TAR archive
    • GZIP-compressed TAR archive
    • 7Zip-compressed file
  • Scripts (Configuration via file names)
    • .js
    • .vbs
    • .wsf
    • .ps
    • .py
    • .hta
    • .perl
    • .php
    • .sh

Delivery delay

If a file has to be uploaded to the sandbox (sandbox upload), the email will not be accepted initially and temporarily rejected so that the sending email server delivers it again.

The temporary rejection is applied here because the analysis on the sandbox array takes a certain amount of time, but should be completed after a regular 5 minutes when a new delivery attempt is made.

This will result in a delivery delay for the respective emails which must be taken into account accordingly. We therefore recommend that you check exactly which files should really be sent to the sandbox. Note the following option if time-critical processes or mailboxes exist in your company:

  • Is a sandbox hash query sufficient instead of a complete analysis (sandbox upload)?
  • It is possible to create different actions in the content filter to configure different actions for a content filter entry for “Trusted emails” and “Untrusted emails” between a sandbox upload and a sandbox hash query.
  • Office documents can be converted into a secure PDF document by NoSpamProxy Content Disarming if necessary.

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NoSpamProxy Server license management version 13 and higher

New licensing procedure

In order to further prepare NoSpamProxy Server for hybrid and cloud deployment scenarios, version 13 and higher will no longer require the familiar import and regular replacement of the license file for maintenance extensions. Instead, all license information is made available in a secure database in a cloud service. NoSpamProxy installations access this cloud service at regular intervals. In this pull procedure, only information about the NoSpamProxy version used and the operating system is transmitted to the manufacturer.

With the conversion of the licensing procedure in preparation for NoSpamProxy Server version 13, we have introduced various improvements.

  • All licenses are managed in a central and secure database and are therefore always up-to-date.
  • When purchased via providers such as ALSO Cloud Marketplace, the monthly and user-specific purchase of NoSpamProxy Server can now also be automatically implemented without repeated sending and importing of new licenses.
  • Discrepancies between orders and issued licenses are immediately noticeable and can be clarified.
  • By sending the unique link to a license certificate that is always available online, no PDF file sent as an attachment can be lost.
  • The license certificate now also contains the customer’s current maintenance period – as desired by many partners.
  • The licensing of the Sandbox service is also evident in the certificate.
  • The familiar PDF file with the certificate can, for example, simply be generated by the standard “Print to PDF” printer on all Windows clients.

Calculation of license values

All values are measured over a period of 90 days, except the value for the Sandbox for which a period of 30 days is considered. All values are aggregated based on users, if possible. If an assignment to users is not possible, each email address is counted individually. The email addresses stored under “Configuration > Email routing > Corporate email servers” are also taken into account. This also applies to emails that are sent from an external source but are still sent with the company’s own email domain.

  • Protection module: Number of outbound emails
  • Encryption module: Number of addresses that signed and/or encrypted at least one email via S/MIME or PGP or sent PDF Mails
    Note: From version 13.2 on, incoming emails are also considered! This requires a separate inbound and outbound set of rules for users who are allowed to use Encryption.
  • Disclaimer module: Number of addresses with applied disclaimers on emails
  • Large Files module: Number of addresses for which attachments were processed by Large Files
    Note: From version 13.2 on, inbound emails are also considered! This requires a separate inbound and outbound set of rules for users who are allowed to use Large Files.
  • Sandbox: Number of addresses whose associated emails contained files that were uploaded to the Sandbox

On our GitHub page https://github.com/noSpamProxy/Reports/tree/master/Get-NspLicenseReport you will find a script that gives you an overview via Powershell. Alternatively you can use the included Powershell CmdLet PS> Get-NspFeatureUsage.

Procedure in case of licensing problems or sublicensing

Should licensing problems occur with individual customers of partners after the switch, these will be issued as a warning in the NoSpamProxy Server console and sent to the administrator via email. Several warning levels and sufficient reaction times are allowed for (several weeks) in order to clarify discrepancies. In no case will there be immediate functional restrictions or standstills in the processing of emails. The following causes could be the reason for reported license problems:

  • Since licensing is based on the number of actual users and NoSpamProxy Server can only recognise the number of different email addresses from which emails were sent, a high number of functional mailboxes can lead to the tolerance of 20% being exceeded. In this case, the customer must subsequently license through the reseller.

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How to integrate SwissSign as a certificate provider

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Important information on integrating SwissSign as a certificate provider

The following document was created in collaboration with SwissSign. It contains all relevant information on the integration of a Managed PKI from SwissSign into NoSpamProxy.

FAQNetAtWork.pdf

This document will be updated if necessary.

Last updated 03.09.2015.

SwissSign Silver ID products supported by NoSpamProxy

NoSpamProxy currently supports two out of three Silver ID products offered:

  • Silver certificates without state, organisation and country field
    • Name in the order process: Email ID Silver, email address validated (web interface or partner application)
    • Product name in NoSpamProxy: <<company name>>-perso-silver-emailonly
    • As of NoSpamProxy Version: 13.2.21230.1449
  • Silver certificates without state field
    • Name in the order process: Email ID Silver, email address validated, organization, country (partner application only)
    • Product name in NoSpamProxy: <<company name>>-perso-silver
    • As of NoSpamProxy Version: 13.2.21111.1701

Products not supported

The following Silver ID product is not supported:

  • Silver certificates with state field
    • Name in the order process: Email ID Silver, email address validated, organization, canton/state, country (partner application only)

Please take note of this information when ordering and make sure to only order the supported products!

If you have ordered the wrong product, you will find the form with which you can request the change from SwissSign under the following link:
https://www.swisssign.com/dam/jcr:85abf68a-1990-47f7-9530-9b1cce0397a7/MPKI_ChangeOrder_DE.pdf

Information in connection with SwissSign Gold products

If certificates for general or system mailboxes are to be requested, a pseudo: must be placed in front of the common name (CN). This can not be set automatically by the NoSpamProxy in front of it, so that this information must come from the Active Directory or LDAP. This information must be placed at first position, so ideally it should be delivered as first name.

In order to send the correct order in the CN, please use the NoSpamProxy version 13.2.21111.1701 or higher.

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